Services
Managed payroll services
Your payroll department, inside your current system. Our team of payroll professionals steps in when the payroll person leaves, payroll spans several entities or states, or errors keep coming back.
At a glance
A full payroll team, not a single hire
A dual audit on every payroll
Backup coverage across the team
Federal, state and local tax filings handled
What is included
What managed payroll services include
Managed payroll means we run the whole pay run and everything attached to it.
Time-clock imports and data entry
Direct deposits and confirmation
Garnishments and benefit deductions
Federal, state and local payroll tax filings
State payroll tax registrations
Quarterly and year-end reporting: W‑2s, 1099s and 941 reconciliations
New-hire setup, terminations and system maintenance
Unemployment claims and workers’ comp audits
Need payroll advice, not processing?
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Ways to work with us
Pick the help you need now.
Emergency payroll
Payroll person gone or system down? We get people paid.
Interim payroll
Payroll person leaving? We start this pay period and can stay on.
Payroll startup package
First employees? We register your state accounts and run payroll.
Ongoing managed payroll
A team runs every pay run for you, start to finish.
Fix and optimize
Payroll audits, cleanup and training, scoped on the first call.
PEO exit help
Leaving a PEO? We take over payroll, including state tax registrations.
Payroll and HR
Payroll and HR services from one team
Payroll comes first. When you need HR help too, the same team covers HR compliance, employee handbooks, hiring structure and benefits coordination, so HR changes do not break payday.
How it works
How each pay run works
The same four steps every pay period, run from a written checklist for your account.
Your data
You send the data
You send hours, pay changes and new hires. We chase missing approvals.
Our processing
We process payroll
We process and review the pay run, including a terminated-employee check.
Your approval
You approve and move on
You review the totals and approve. Nothing is submitted without it.
Payday
Submitted and reported
We submit payroll and send your reports, such as GL files.
Want to see it on your payroll?
Get startedWhy outsource
Why outsource payroll to PayAdvisors?
A team, one monthly retainer
Compare a scoped monthly retainer with the full cost of a hire: salary, benefits, recruiting and coverage.
Ahead of every deadline
Buffer time is built in before every submission deadline.
No single point of failure
Coverage across multiple time zones, with capacity for weekend inputs and volume swings. Support runs Monday through Friday.
Answers for your employees
We answer employee payroll questions by email and phone.
Some of the payroll systems we work in
Partners
For CPA firms, HR firms and payroll companies
We run payroll behind the scenes for firms that serve their own clients.
HR consulting firms
Add payroll to your HR work without adding headcount.
Payroll companies
Need to expand your managed payroll offering? We slot in as your partner.
Our team
Why PayAdvisors
PayAdvisors is a team of 25+ payroll and HR professionals.
With decades of combined experience, we run payroll for businesses in every industry and in all 50 states.
What you can count on
Built for multiple entities, systems and states
Support Monday through Friday from your payroll team
100% client retention, and 5,000+ paychecks processed every month
What our clients say
“Nothing but praise for the team at PayAdvisors.”
“They came in and supported our 6x Inc. 5000 Fastest Growing Company at just the right time and helped us bridge the gap between a patchwork quilt of outside vendors to eventual in house staff when it comes to payroll, HR, benefits, etc.”
Josh Funk
CEO, Rehab2Perform
Frequently asked questions
Who is PayAdvisors?
PayAdvisors is a fully managed fractional payroll department: a team of 25+ payroll and HR professionals serving businesses, CPA firms, and HR firms in all 50 states. The team runs payroll inside the client’s own payroll system, and the client approves every run.
What is included in managed payroll services?
Managed payroll includes the whole pay run, handled by our team inside your system: time-clock imports, data entry, direct deposits, garnishments, benefit deductions and payroll tax filings. It also covers state tax registrations, W-2s, 1099s, 941 reconciliations, new-hire setup, terminations, unemployment claims and workers’ comp audits.
Do we keep our payroll software?
Yes. We work inside any major payroll system you already use, so there is no need to switch.
How is managed payroll different from a PEO?
A PEO co-employs your workforce and takes on employer liabilities, often bundled with payroll and benefits. With managed payroll you stay the employer, and our team runs payroll inside your own system.
Which service do I need?
Choose Payroll Processing for ongoing payroll, Emergency Payroll Support when payroll breaks and you need a team now and Fractional Payroll & HR when you also need part-time payroll and HR leadership.
Which states do you serve?
All 50 states. PayAdvisors serves businesses nationwide.
How do I get a price?
Set up a call to talk through cost. We quote a monthly retainer based on your payroll scope, month to month. You can compare that quote with the full cost of hiring, including salary, benefits, recruiting and coverage.
Is there a minimum commitment?
There is no minimum term. Service is month to month.
How long does onboarding take?
Onboarding runs in phases. Weeks 1 to 2 are onboarding and training. Weeks 3 to 4 are payroll takeover and your first live payroll with us. From week 5, we move into ongoing payroll optimization.
Do you offer HR services too?
Yes. HR consulting and fractional payroll and HR come from the same team, as an add-on to payroll.
Tell us about your payroll
Tell us how we can help with your payroll or HR. A member of our team will reach out shortly.
What happens next
1.
Send the form with your name, email, company and how you heard about us. Phone, company website and a note on how we can help are optional.
2.
A member of our team reaches out to talk through your payroll.
3.
If payroll cannot wait, call 866-839-3322.
Other ways to reach us
Monday through Friday
Contact our team
See how we use the details you send in our privacy policy.
Next step
Ready to hand payroll to a team?
Tell us what is not working, and we will show you how our team would take it off your plate.