Service
Interim Payroll Services That Become Your Payroll Department
Payroll role open or your payroll person out? A team of payroll professionals can start this pay period and stay on as your payroll department.
Or send us your details
At a glance
A full payroll team, not a single hire
Every payroll checked twice before it goes out
Backup coverage when someone is out
You approve every run
Works with any payroll system.
Interim payroll
What is interim payroll?
Interim payroll means an outside payroll team takes over your pay runs when your payroll person leaves or payroll has grown past one employee. At PayAdvisors, that team stays on as your payroll department.
Payroll cannot pause while a seat is empty. A missed or inaccurate pay run damages employee trust, so the work needs an owner from the next pay date.
Call us when:
Your payroll person left, or is out sick
Your payroll role has been open a while and payroll is falling behind
The same payroll errors keep coming back
Year-end is close and the work is behind
An audit or a tax notice needs an answer
Your payroll system is being set up or cleaned up
An acquisition or a big headcount change hits payroll
Payday at risk this week?
See emergency payroll supportHow it works
How does interim payroll start?
We start with your next pay run and stay on after it, so your employees see no gap.
Tell us your pay dates and what changed, and we will scope the support to match.
How we run it
1.
We take full ownership of the payroll workflow.
2.
We chase timecard approvals and build in buffer time before every submission deadline.
3.
Every payroll gets a dual audit before it is submitted.
4.
You review and approve each run before it goes out.
5.
Your Client Success Manager keeps you updated and answers your questions.
What you get
What does the team handle from the first pay run?
Paycheck questions answered
Your employees email or call your payroll team with paycheck questions, so they stop landing on your desk.
Taxes and notices handled
Federal, state and local payroll tax filings, garnishments and agency notices are handled as part of every payroll.
A team that stays
The team that runs your first pay run keeps running payroll after it. There is no handoff to a new provider.
Next steps
After the first pay run
From there, you choose how much support you need.
Ongoing managed payroll
Every pay run, tax filing and paycheck question handled by your payroll team.
Fix what was left behind
A thorough audit catches what was missed and delivers a clear remediation roadmap, not just a report of problems.
State payroll tax registration
Withholding and unemployment accounts registered in every state where you have employees.
Our team
Why PayAdvisors
PayAdvisors is a team of 25+ payroll and HR professionals. Businesses bring us in when payroll has outgrown one person, and we become their payroll department.
Decades of combined payroll experience
Three support levels: about 5, 10 or 20 hours a week
A dedicated Client Success Manager
What our clients say
“It’s been great to see how PayAdvisors was able to quickly adapt to meet our needs. They have been super responsive.”
Rachel M.
Vice President, Human Resources
Interim payroll questions
What is interim payroll?
Interim payroll means an outside payroll team takes over your pay runs when your payroll person leaves or payroll has grown past one employee. With PayAdvisors, that team becomes your payroll department.
How is interim payroll different from emergency payroll?
Emergency payroll is for an unplanned problem that puts your next payday at risk, such as a system failure or a missed deadline. Interim payroll covers a gap you can see, such as an open role or a leave. If payday is close, call 866-839-3322.
Will you work with our current payroll person?
Yes. Many clients keep an in-house person for inputs and approvals, and we work with them closely while our team runs each payroll.
Do we have to switch payroll systems?
No. We run payroll inside the system you already use, so there is nothing to migrate.
How is interim payroll priced?
It is a monthly retainer for a defined level of team support, at about 5, 10 or 20 hours a week. Work beyond your level is billed hourly or moved up a level.
Can you help in any state?
Yes. We run payroll for employers in all 50 states.
Is there a contract or minimum term?
No. There is no minimum term. Service is month to month.
Can you start before onboarding is finished?
Yes. If payroll cannot wait, we run your next pay run while onboarding continues.
How long does onboarding take?
Onboarding runs in phases. Weeks 1 to 2 are onboarding and training. Weeks 3 to 4 are payroll takeover and your first live payroll with us. From week 5, we move into ongoing payroll optimization.
Keep reading
Related payroll services
Emergency payroll support
For an unplanned problem that puts your next payday at risk: a system failure, a resignation or a missed deadline.
PEO exit payroll help
Leaving a PEO that managed your payroll? We manage it as your dedicated payroll team.
Payroll processing
Full end-to-end payroll processing, from data entry and tax filings to compliance, every pay run.
Have our team contact you
Tell us what is going on with your payroll.
What happens next
1.
Send the form with your name, email, phone, company and company website.
2.
We will contact you soon.
3.
If payroll cannot wait, call 866-839-3322, Monday through Friday.
Other ways to reach us
Monday through Friday
Send your details
Next step
Start with your next pay run
Our team can step in this pay period. There is no obligation.