Service
S Corp Payroll, Done for You
Your CPA sets your salary. Our payroll team registers your state accounts, runs your monthly payroll, files every return and issues your W-2. You never set up or log into a payroll system.
At a glance
$149 a month, flat
State tax accounts registered for you
Monthly payroll, quarterly returns and your W-2
You keep your CPA
Price
One flat monthly price, two one-time setup lines
Bookkeeping and tax returns are not included. Those stay with your CPA, and we work alongside them.
$149 a month
Your monthly payroll run, every tax deposit and return, your W-2 and a dedicated payroll manager. Month to month.
$249 setup, once
Payroll set up on our system with the salary your CPA sets, direct deposit, and prior wages loaded if you are switching.
$249 per state tax account
Withholding and unemployment account registration in your state, and in any other state where you work.
After the election
You elected S corp. Here is what has to happen now.
Once the election is in, the IRS expects a salary paid through payroll, with every filing that comes with it. For a one-person company, that is a surprising amount of setup and a calendar of deadlines.
On this package, every item below is ours:
State withholding and unemployment accounts registered
Payroll set up on our system with the salary your CPA sets
Direct deposit from your business account, every month
Federal and state tax deposits made on time
Quarterly Form 941 and state payroll returns
Annual Form 940 and state reconciliations
W-2 and W-3 at year end
IRS and state notices about your payroll accounts answered
How it works
From a booked call to your first paycheck
Four steps. You book the call and send a few documents, and we do the rest.
Step by step
1.
Book a call and tell us your state, your pay date and whether you are moving from another provider.
2.
Send a few documents: your EIN letter, your S election acceptance, the salary figure from your CPA and a voided check.
3.
We register your state accounts and set up payroll, direct deposit and any benefit deductions.
4.
Your first paycheck runs on schedule, and every month after. You approve each run.
Compare
A payroll account, a membership, or a payroll team?
Payroll software
You open the account, register with your state, enter the salary, run it every month and fix what goes wrong. The software calculates and files.
An all-in-one membership
Payroll comes bundled with bookkeeping, business returns and formation, and your CPA is replaced along the way.
PayAdvisors
Payroll only, done completely by a team of payroll professionals. Your CPA keeps the books and the returns.
Reasonable salary
Who decides your salary?
Your CPA does. The IRS requires an S corporation to pay a shareholder who works in the business reasonable compensation before any distributions, and it publishes no formula or percentage.
Your CPA weighs the factors below against your work and your numbers, and sets the figure. We run that figure every month and keep the record. General information, not tax advice for your situation.
Read how to pay yourself from an S corpWhat the IRS says courts look at when they judge the figure:
Training and experience
Duties and responsibilities
Time and effort devoted to the business
Dividend history
Payments to employees who are not shareholders
What comparable businesses pay for similar services
Compensation agreements
Whether a formula was used to set the pay
Scope
What is included, and what is not
Payroll only, done completely. Not included: the EIN, the S election, your salary figure, bookkeeping, the 1120-S and your personal return. Your CPA keeps those, and we work alongside them.
Owner benefits on the W-2
Health insurance premiums for a 2% shareholder reported in Box 1, and Solo 401(k) or SEP deferrals run through payroll.
Multi-state and local tax
You live in one state and your company sits in another, or your city has its own tax. Both are included.
Switching mid-year
Moving from another provider: we load prior wages and year-to-date taxes so your W-2 covers the whole year.
Year-end
Did not run payroll this year?
If you elected S corp and have not run a payroll this year, there is still a December route. We register the accounts, run one payroll for the year's salary, file the late quarterly returns and issue your W-2.
It is priced on a call, because the work depends on your state and on how many quarters are open.
Read what to do if you did not run S corp payroll this yearThe December route, in order:
State accounts registered, where they are missing
One payroll run for the salary your CPA sets for the year
Late quarterly returns filed, with the penalties explained to you first
W-2 and W-3 issued by January 31
Our team
Why PayAdvisors
PayAdvisors is a team of 25+ payroll and HR professionals. For a one-person S corp, we are the payroll department you would otherwise have to be yourself.
Decades of combined payroll experience
Month to month, no minimum term
A dedicated payroll manager who knows your file
What our clients say
“Of all the consultants that I’ve actually had, I’d say PayAdvisors has been the best. And I think one of the reasons is that it’s not just a single person, it’s a team behind me.”
Melanie T.
President, The Hopkins Group
S corp payroll questions
Do I have to run payroll if I elected S corp?
If you work in the business and take money out of it, the IRS expects reasonable compensation paid as wages through payroll before distributions. Your CPA confirms the figure. We run it.
Who decides my salary?
Your CPA. We run the figure your CPA sets, every month, and keep the payroll record that documents it. We do not advise on salary or distributions.
How often will I be paid?
Monthly, on a fixed date you choose, by direct deposit from your business account.
Why not just use Gusto or another payroll account?
You can. You still own the state registrations, the setup, the monthly run, the notices and the mistakes. On this package a payroll team owns them, and you never log in.
Is this an all-in-one S corp membership?
No. This is payroll only. You keep your CPA, your bookkeeping and your tax returns, and we work alongside your CPA.
What does it cost?
$149 a month, flat. A one-time setup fee of $249, and $249 per state tax account we register. Month to month, no minimum term.
What do I need before we start?
Your EIN letter, your S election acceptance from the IRS, the salary figure your CPA set, and a business bank account for direct deposit.
I already run payroll somewhere. Can you take it over mid-year?
Yes. We load your prior wages and year-to-date taxes so your W-2 covers the whole year. Switching is included in setup.
I live in one state and my company is in another. Does that work?
Yes. Multi-state and local withholding are included. We register the accounts each state requires and withhold for the right one.
My company pays my health insurance. Does that affect payroll?
Yes. Premiums paid for a 2% shareholder are reported as wages in Box 1 of your W-2, the way the IRS requires. We handle that at year end.
Can my spouse be on payroll too?
Yes. Ask us about the price for a second person on payroll.
I did not run payroll this year. Is it too late?
Usually not. We register the accounts, run one payroll for the year's salary, file the late quarterly returns and issue your W-2. It is priced on a call.
Get in touch
Tell us your state, your pay date and whether you already run payroll somewhere. A member of our team will reach out shortly.
What happens next
1.
Send the form with your name, email, company and how you heard about us. Phone, company website and a note on how we can help are optional.
2.
Our team reads your message and reaches out.
3.
If payroll cannot wait, call 866-839-3322, Monday through Friday.
Other ways to reach us
Monday through Friday
Contact our team
See how we use the details you send in our privacy policy.
Next step
Start your S corp payroll the right way
Contact our team or book a call. Bring your EIN, your S election acceptance and the salary figure from your CPA, and we take it from there.