Coverage
Payroll coverage while your payroll person is on leave
When the person who runs your payroll goes on maternity, medical or other leave, plan coverage before the leave starts: write down the pay calendar, add a second admin user, run one payroll together, then let the covering team run each pay date. PayAdvisors provides interim payroll support in the payroll system you already use.
At a glance
Interim payroll support while they are out
Every pay run reviewed twice
Works in your current payroll system
Clients nationwide
Leave coverage
Who runs payroll while your payroll person is on leave?
A cross-trained coworker, a temp or contract hire, or an outside payroll team can cover the leave. An outside team adds review on every run and backup when someone is out.
Plan coverage when:
Maternity, medical or FMLA leave is coming up
A long vacation or year-end crunch hits during leave
You need a second admin user before leave starts
Quarter-end or year-end filings fall in the leave window
Benefit deductions and leave pay need a clear plan
The leave may start early or run longer than planned
Leave already started and payday is close?
See emergency payroll supportHow it works
How do you plan payroll coverage before the leave starts?
Confirm leave dates, list every pay date and tax deposit in the leave window, add a second admin, write down workarounds, run one payroll together, decide who approves each run, and agree how paycheck questions reach the covering team.
Tell us the leave dates and your next pay date.
How we run it
1.
We cover pay runs, new hires and changes, deductions and garnishments, payroll tax deposits and filings, and employee paycheck questions.
2.
You approve every run before it goes out.
3.
We provide interim and emergency payroll support for the leave. If you would rather keep the team after the leave, it can stay on as your payroll department.
What you get
What does the covering team handle?
Pay runs and paycheck questions
Pay runs, new hires and changes, deductions and garnishments, and employee paycheck questions while your person is out.
Taxes and filings handled
Payroll tax deposits and filings stay on schedule during the leave.
Who does the work?
PayAdvisors is a team of 25+ payroll and HR professionals, founded in 2022. Every pay run is reviewed twice. We service all major payroll systems, including ADP Workforce Now and RUN, Paychex, and QuickBooks. We serve clients nationwide.
Next steps
Related situations
For an open role rather than a leave, see interim payroll services. All situations: payroll help.
Our team
How can coverage start?
We provide interim payroll support. Book a consultation or call 866-839-3322.
Major payroll systems, including ADP Workforce Now and RUN, Paychex, and QuickBooks
Clients nationwide
What our clients say
“It’s been great to see how PayAdvisors was able to quickly adapt to meet our needs. They have been super responsive.”
Rachel M.
Vice President, Human Resources
Frequently asked questions
Who runs payroll when our payroll person is on maternity leave?
A trained coworker, a temp or an outside payroll team. PayAdvisors can run payroll in your current payroll system while they are out.
How far ahead should we plan payroll coverage for a leave?
As early as you know the dates, so the covering team can run at least one payroll with your person before the leave starts.
How long is maternity leave for payroll planning?
Under the FMLA, eligible employees can take up to 12 workweeks in a 12-month period, and state law may add more. Plan coverage for the full leave plus a buffer.
Can you work in our payroll system while our person is out?
Yes. We work in the payroll system you already use.
What happens when our payroll person comes back?
We provide interim payroll support while they are out. If you want the team to stay on afterward, it can continue as your payroll department.
Can you cover a vacation or a year-end crunch, not only long leave?
Yes. We provide interim and emergency payroll support for short or longer gaps.
Do we have to switch payroll systems?
No. We run payroll inside the payroll system you already use, so there is nothing to migrate.
Get in touch
Tell us how we can help with your payroll or HR. A member of our team will reach out shortly.
What happens next
1.
Send the form with your name, email, company and how you heard about us. Phone, company website and a note on how we can help are optional.
2.
Our team reads your message and reaches out.
3.
If payroll cannot wait, call 866-839-3322, Monday through Friday.
Other ways to reach us
Monday through Friday
Contact our team
See how we use the details you send in our privacy policy.
Next step
Start leave coverage
We provide interim payroll support. Book a consultation or call 866-839-3322.