What to do next
You let your payroll person go: what to do next
Remove their access to the payroll system, bank and tax accounts right away, make sure at least two people at the company can log in, then find your next pay date and tax deposit date. An outside payroll team such as PayAdvisors can run the next payroll in the payroll system you already use and review recent payrolls for anything that needs fixing.
At a glance
Lock down access the same day
Cover the next pay run
Works in your current payroll system
Clients nationwide
After a termination
What do I do the day the payroll person is let go?
Remove access to the payroll system, bank and tax accounts, add a second company admin, check recent direct deposit changes, find your next pay date and tax deposit dates, collect payroll records, and tell employees who to ask about pay.
Act right away when:
You just let your only payroll person go
Payday is close and nobody else can run payroll
You need a review of recent payrolls after they leave
Tax deposits are still due on the old schedule
You suspect something is wrong in past runs
Their own final paycheck still needs to be planned
Payday at risk this week?
See emergency payroll supportHow it works
Who runs the next payroll?
Someone on staff, a temp, an outside payroll team, or a new permanent hire can cover. An outside team adds review on every run. If they resigned instead, see the first 48 hours checklist.
Tell us your next pay date.
How we run it
1.
We provide interim and emergency payroll support and can run the next payroll in your current payroll system.
2.
A payroll review can look at recent registers, tax deposits, filings, garnishments and open agency notices.
3.
You approve every run before it goes out. The account owner or your payroll provider can reset admin access without their password.
What you get
Who makes the payroll tax deposits now?
Deposits still due
The deposits are still due on time. Confirm the next federal and state deposit dates and who at the company can make them.
Final paycheck and records
Plan their final paycheck separately. Keep payroll records as they are. This page is general information, not tax or legal advice.
Who does the work?
PayAdvisors is a team of 25+ payroll and HR professionals, founded in 2022. Every pay run is reviewed twice, and you approve it before it goes out. We service all major payroll systems, including ADP Workforce Now and RUN, Paychex, and QuickBooks. We serve clients nationwide.
Next steps
Related situations
For a longer gap, see interim payroll services. All situations: payroll help.
Our team
How can a team help?
We provide interim and emergency payroll support. Book a consultation or call 866-839-3322.
Major payroll systems, including ADP Workforce Now and RUN, Paychex, and QuickBooks
Clients nationwide
What our clients say
“It’s been great to see how PayAdvisors was able to quickly adapt to meet our needs. They have been super responsive.”
Rachel M.
Vice President, Human Resources
Frequently asked questions
What should I do first after firing our payroll person?
Remove their payroll, bank and tax-account access, add a second admin, check recent direct deposit changes, and find your next pay date and tax deposit date.
Who can run payroll if we let our only payroll person go?
Someone on staff, a temp or an outside payroll team. PayAdvisors can run the next payroll in your current payroll system.
Are payroll tax deposits still due if our payroll person is gone?
Yes. The deadlines do not move. Confirm the next federal and state deposit dates and who at the company can make them.
Can you check past payrolls for errors after they leave?
Yes. A payroll review can look at recent registers, tax deposits, filings, garnishments and open agency notices.
Do we need their password to keep using our payroll system?
No. The account owner or your payroll provider can reset admin access, and we can help coordinate.
How can you help if payday is close?
We provide interim and emergency payroll support. Book a consultation or call 866-839-3322.
Can you help in any state?
Yes. We run payroll for employers in all 50 states.
Get in touch
Tell us how we can help with your payroll or HR. A member of our team will reach out shortly.
What happens next
1.
Send the form with your name, email, company and how you heard about us. Phone, company website and a note on how we can help are optional.
2.
Our team reads your message and reaches out.
3.
If payroll cannot wait, call 866-839-3322, Monday through Friday.
Other ways to reach us
Monday through Friday
Contact our team
See how we use the details you send in our privacy policy.
Next step
Cover the next pay run
We provide interim and emergency payroll support. Book a consultation or call 866-839-3322.